Internal Relations

• Coordinates issuing and receiving of inbound and outbound items in the store.

External Relations

• Liaises with Spare parts and consumables Suppliers and stakeholders to ensure Quality and Value for money for Supplies

Managerial/Supervisory Responsibilities

• Supervises Stores officers and Stores Assistant

• Report performing and Non-performing staff with the evidence

• Ensure the team in stores adheres to safety standards

Operational responsibilities

1. Issuing Receiving Process

• To issue materials only in required quantities against authorized requisition notes/materials lists through SAP ERP

• To check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc

• The Store Manager shall ensure that the signatory is consistent with the predetermined COA approval requirements before using

• The Store Supervisor will determine whether there is sufficient stock to satisfy the requirement, especially on critical items, i.e. All Raw Materials Fuel, Petrol, Rolling oils, Prime coat oil, OEM Spares etc

• Keep records of items issued, or transferred to another location/Store

• To reserve a particular material for the specific job when so required

2. Store Data Improvement

• Proper materials descriptions/specifications changes

• Reduce OOS of spares

• The Store Manager shall identify the requirement to create a Store Data Record. This shall be based on the repetitive procurement nature of the material(s) and/or the need to maintain procurement history

• To maintain proper records for accuracy

• To exercise general control over all activities in the Stores department

• To ensure safekeeping both as to quality and quantity of materials

3. Goods receipts (GRN) are processed accurately and immediately

• Receiving areas are secure and access is restricted.

• Non-conforming goods/services are effectively managed in order to ensure internal customer service levels are exceeded and Vendor relations are maintained.

• Stores Manager shall review the delivery note and verify the following:

1. Goods are intended for the plant/Division in question
2. The delivery Note has been stamped
3. Delivery Note is clear and complete with a valid ALAF LPO Number
4. Delivery Note has not been tampered with

• All deliveries shall be to a centralised point, no direct deliveries to originators are permissible except in emergency situations

• To verify the quantity and quality of items they are assigned, checking for defects and recording what they find

4. Managing Inventory Levels to ensure cost optimization

• Identification and isolation of obsolete and scraped materials/items/Spares

• Stock levels are correct and valid based on prior annual usage

• Stock fastest-moving items to avoid emergency procurement

• Materials are consistent with requirements specifications and standards

5. Replenish Stocks

• To initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit fixed in respect thereof.

• To initiate action for stoppage of further purchasing when the stock level approaches the maximum limit

6. Improved Inventory Management

• Bin card system is implemented in all stores

• Abnormal demand is monitored and executed accordingly

• Annual review and categorization of items with Zero annual usage

• Slow-moving, dead, and redundant stock is managed regularly, and effectively and all stock items have a storage bin allocated

• Materials are clearly tagged and are easily identified and accessible

7. Stock Taking/Checking

• Physical stock verification against system stock

• Stock verification and reconciliation as per serial of Batch No of suppler or ERP System

• Stock taking is to be performed promptly and accurately

• Stock deviations or violations of SOPs are to be communicated in writing to Management, HR, and the immediate Supervisor

• The store’s Officer/Assistant may NOT control the stock-taking process if they are involved in the physical counting process

• The re-counts may not be performed by the same individual(s) who performed the original count in the section if a discrepancy occurs

• All deliveries to the site are accounted for and controlled accordingly

8. Reports

• Records of items issued, or transferred to another location/Store on a weekly basis

• Damages and any breakage items

• List of stock items in all stores

• Daily items receipt and Consumptions

9. Financial Responsibilities

• All deliveries to the site are accounted for and controlled accordingly

10. Responsibility for Physical Assets

• Making sure that Company Office Assets and stock in the Store are safely kept and are optimally used

11. Budgetary Responsibility

• May provide information to the Logistics and warehouse Manager for Budgeting

12. Responsibility for Procurement

• To initiate purchase requisitions for the replacement of stock

13. Decision-Making/Job Influence

• May participate in the selection/interview process of new workers for the Centres.

14. Working Conditions

• Working environment required that the Store Manager and all his/her Team wear PPEs all the time for safety reasons.

• Office bound/on-site/travel/May be required to travel.

• The company may choose to relocate to branches or other sister offices when needed.

• Willing to work extended hours to accomplish job roles.

• Minimum academic qualification: Degree/Diploma in Procurement and Logistics Management/Stores Management/Supply Chain/related field

• Professional registration: Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB)

• General work experience (years): 5 years

• Specific to the position (level/discipline/years: 3 years

• Industry: Manufacturing Sector

• Proven ability to manage teams, build relationships, work collaboratively with cross-functional teams, influence others, and lead initiatives

• The ability to work with SAP ERP.

• Good leadership and great decision-making skills.

• Strong analytical and communication skills.

• Sound problem-solving skills

• Requirement of decent computer knowledge and skills

• Effective in team-oriented skills, time management skills, problem-solving skills, planning skills, organization skills, and oral and written communication skills.

• Strong ethics and a high level of personal and professional integrity.

• Go-getter approach