Position: Senior Officer – Internal Audit

Company: Diamond Trust Bank (Tanzania) Limited

Location: Dar es Salaam

Established in 1945, DTB Tanzania is a full-fledged commercial bank with a network of 28 branches and 28 ATM locations in major Tanzanian urban centres

Job Purpose

To provide an objective appraisal of the financial and operational activities of the Bank and ascertain that its systems of internal controls and processes are adequate, effective and efficient.
To review financial and operating procedures and internal controls and to manage and coordinate efforts in the administration of Internal audit function in the formulation, implementation and maintenance of those procedures for continuous improvement and to safeguard against waste, fraud and avoidable loss and to achieve efficient use and utilization of the group’s resources and assets.

Key Result Areas

• Institutionalization of formalized inspections and audit procedure manuals for Diamond Trust Bank Tanzania as appropriate and to ensure that staff and management have updated and readily available laid down guidelines.
• Improve efficiency and effectiveness in all areas of audit administration throughout the Bank.
• Provision of up-to-date information to the audit committee of the Boards on all areas of audit controls and administration within the Bank.

Key Responsibilities

Managerial Activities.

• Under the direct supervision of the Manager, Internal Audit; the incumbent will be expected inter alia:
• To plan and coordinate audit assignment execution for diverse operations of the Bank.
• Take a leadership position in both routine and special audit assignments for the Bank.
• Ensuring BACC files are complete, accurate, and prepared on a timely basis.
• Assist in coordination and monitoring of general administration of the IAD department.
• To assist in developing and managing an effective Internal Audit function that is motivated and well-trained staff for the effective performance of the audit team.
• Spearhead continuous improvements of operating systems and procedures, thus reviewing, evaluating, investigating, and advising on appropriate systems and internal controls required in Diamond Trust
• Bank Tanzania for the smooth and prudent financial management and running of the Bank’s business.
• Any other job as may be delegated or assigned by management from time to time.

Operational Activities

• Conduct spot check, concurrent & periodical audits and control related assignments such as participation in projects as necessary for the Bank.
• Review of accounting policies, ascertaining their adequacy and compliance with set standards / best practices and issuing appropriate reports periodically.
• Examine and ensure that relevant documents, records, procedures and systems are followed and comply with the established policies, procedures, regulatory requirements and authority limits within the Bank.
• Evaluation of Banking Act and Prudential Guidelines requirements and checking for due compliance.
• Prepare timely audit reports detailing audit findings and recommendations for improvements on procedures and internal controls.
• Review Bank procedures, new products in various operational aspects, recommend appropriate actions and prepare sign off / value addition reports.
• Ensure completeness of audit assignments including the management of the working papers and maintaining of adequate audit trail in the working papers file.
• Follow up of recommendations made by management, internal and external auditors and central bank inspectors to ensure due implementations by management; and that the interest of the Bank is not compromised through any irregularities that may lead to financial loss.
• Carry out and / or supervise regular audits to ensure that the laid down procedures and policies are updated and adhered to.
• Carry out assignments and investigations as may be directed by the Chairman of the board audit committee, CEO, Head of Internal Audit, or Senior Management from time to time as deemed appropriate.
• To carry out other duties assigned from time to time.

Qualifications :

• University degree B. Com Accounting.
• Professional qualification in accounting or auditing such as CPA, ACCA, CIA.
• Being a member of a professional organization such as NBAA, IIA.
• Must be computer literate.

Experience :

• Minimum of 3 years of practical audit experience, preferably in a commercial banking environment or a large organization at a senior level.

Personal Attributes:

• A structured approach to dealing with complex and variable work environments in an independent manner.
• Ability to balance opposing business requirements.
• Ability to balance long-term and short-term requirements independently.
• Strong evaluation, communication, and reporting skills.
• Strong interviewing, negotiating, and presentation skills.
• Able to provide advice and cause/effect evaluation to support business decision-making.
• Independent and logical thinker, yet an achiever and implementer.
• Leads by example.
• Good at managing large volumes of information and can add value through management reporting.
• Builds relationships and networks easily.
• Strong service ethic.

Effort and Involvement:

• Requires a prolonged period of sitting at desk and work on computer and review of documents.
• This Job is both internally and externally focused, requiring that the individual be highly adaptable in terms of personal style and the development of business knowledge related to banking.
• The job requires relationships be built across the organization at senior level.
• The job holder will develop and nurture an external network of relationships.
• Appropriate Group and cross-country forums will require participation to ensure teambuilding and sharing of best practice across the organization.

Key Performance Indicators:

• Quality of audit reports
• Growth in audit reviews and reports transaction volume.
• Capacity hours.
• Capacity building and utilization.
• Internal Customer Service satisfaction rating.
• Revenue maximization / Cost reduction from process improvement.
• Quality of Pre-Audit Activities & Engagement Planning.
• Execution of Assurance engagements.
• Audit Reporting & Post audit activities.
• Advisory and Consultancy.
• Technical competence and professional development.
• Auditee / People Management / Leadership.

Performance Evaluation:

June & December