Requisition ID: req21002

Job Title: Senior Grants Manager

Sector: Grants

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kasulu, Tanzania

Job Description

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future.

IRC has been present in Tanzania since 1993 and initially focused its response on meeting the needs of refugees from Rwanda, Burundi, and the Democratic Republic of Congo. Since the initial influx, IRC Tanzania has continued to tirelessly serve the needs of both refugees and host communities. In 2020, IRC Tanzania reached 250,000 people across three refugee camps and within the broader population. Our work focuses across Protection (including GBV, Women’s Empowerment, Child Protection and Protection and Rule of Law), Education and Health (including mental health and sexual reproductive health).

IRC in Tanzania is funded by a range of high profile institutional and voluntary donors, including governments, international organizations, corporations, and foundations.

• Oversee and manage donor and internal reporting processes, ensuring high-quality, well-written and timely reports are submitted. Prepare and circulate templates, coordinate inputs, and review and edit in line with donor expectations and contractual deadlines.
• Maintain close collaboration with all relevant departments in their preparation.
• Ensure that IRC’s grants in Tanzania are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.
• Ensure the smooth roll out and adherence to IRC Project Cycle Management (PCM) through coordinating programme design, planning, opening, implementation, closing and learning meetings.
• Support coordinating and facilitating in country Budget vs Actual (BVA) discussions to provide grant specific compliance guidance and address challenges in grant health 
• Support the Grants Coordinator and program teams to provide timely responses to donor and HQ grant-related requests.
• Ensure quality information management related to grants by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools
• Support program and partnership staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other amendments as require.
•  Act as a focal point for donor rules and regulations and provide support to program team on questions around compliance.
• Identify potential compliance concerns and flag them to the Grants Coordinator as required.

Program Design & Proposal Development

• Working with the Grants Coordinator, technical leads, and technical advisors, support the development of comprehensive program design and develop funding proposals/concept notes, appropriate to context and aligned with the country-level Strategic Action Plan.
• Support development of concept notes and proposals, providing both writing and editing support, as required
• Assist Grants Coordinator in donor/HQ liaison and communication as requested.

Sub-grant management

• Support in the reviews of sub-grants for compliance with donor rules and regulations
• Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
• Support in the drafting of partner agreements
• Support in keeping of proper and updated master files on sub-grants both hard copy and in box.
• Support in the facilitation and oversee all internal, external, and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirement.

Donor Relations and Communication

• As requested, liaise with donors regarding grants and grant management particularly field level donor engagement.
• Maintain excellent relationships internally within IRC and with all IRC’s existing partners, and local authorities.
• Maintain necessary donor files on grants including hard copy and box.
• Ensure regular reporting for the NGO Registrar is complete, in partnership with the External Liaison.
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People Management and Capacity Building

• Directly supervise field based grants staff, building their capacity and supporting their professional development.
• Build grant management capacity of field staff by assisting Grants Coordinator in trainings, and providing support in report writing, proposal development, budget management, IRC-specific tools, and other topics as/if needed.

Key Result Areas

•  Donor and IRC compliance
•  Effective Grants Operational Meetings
• Effective partner management
• Quality Proposals (Narratives and Budgets)
• Quality reports
• Proper record keeping

Qualifications

Required Experience & Competencies:

• Bachelor’s Degree (Master’s Degree preferred) in international relations or a related field, or relevant work experience Fluency in English and Swahili, spoken and written.
• At least three years’ work experience in humanitarian/development setting with proven field-based experience with grants management and business development
• Experience with program design and proposal writing (including logical frameworks).
• Sound budget development capacity and financial management skills.
• Prior knowledge of donor regulations (BPRM, FCDO, GFFO, UNHCR, UNFPA etc.)
• Good communicator with strong organizational, time management and analytical skills.
• Ability to carry out responsibilities and lead tasks independently while being a strong team player for the grants team.
• Excellent problem-solving skills, and proven track record to handle pressure and improve grant management processes.
• Excellent inter-personal, cultural, and diplomatic skills.
• Strong capacity to mentor and build capacity of staff.