VACANCIES ANNOUNCEMENTS FOR THE ANTICIPATED PROJECT

The Evangelical Lutheran Church in Tanzania (ELCT) is a faith-based organization registered in 19th June 1963 with Headquarter offices at Arusha. Mission of the ELCT is to provide holistic care to all people. ELCT is headed by the Presiding Bishop who is elected among the serving Diocesan Bishops. The management and leadership oversight is provided by the ELCT Secretary General assisted by four Deputy Secretary Generals (DSG) – including the DSG for Mission and Evangelism, DSG for Social services, Women and children services, DSG for Planning and Development and DSG for Finance and Administration. ELCT has applied for a USAID funding to implement an OVC support Project – an opportunity proposed to take place in six regions of Tanzania – including Morogoro, Dodoma, Singida, Arusha, Kilimanjaro and Tanga.

ELCT is therefore, seeking for qualified and competent applicants for various positions for this Anticipated Donor Funded Project to be implemented in NorthEastern zone of Tanzania. Positions in this proposed Projecct covers Senior, middle and lower management including technical personnel for the proposed technical areas in the project. The project’s intervention will be aiming at facilitating delivery of comprehensive services that aim to keep all OVC sub-population and adolescent healthy, safe, schooled and stable.

NB:

These positions advertised and eventual recruitment process is subject to approval of funding by prospective donor.

VACANCY: SENIOR GRANTS AND COMPLIANCE OFFICER (1 POSITION)

Reporting to: Finance Manager

Location: Arusha

Position summary:

Coordinate the grants making process for the sub-grantees. Facilitate the fund disbursement as per the approved budget, monitor the implementation of sub grantee activities and build the capacity of the sub grantees to ensure effective management of funds and timely reporting

Will lead the administration and management of sub-awards and procurement functions (consultants, services and supplies) and will provide high level grants and contract management, with a focus on ensuring compliance to donor rules and regulations. He/She will monitor workflows and help to develop and implement systems to provide sound management, control and compliance with procurement, award terms and conditions as per project policy and will support sub-awardees in the establishment and/or strengthening of their own internal compliance systems to build capacity for USG fund management

Detailed duties:

Interpret and apply funding regulations to ensure that all procedures for procurement, sub-award management and auditing are met; ensure that adequate records and audit trails are maintained.
Reviews all proposed grants budgets prior to submission to ensure consistency with proposal requirements; accuracy in the calculation of salaries, direct and indirect expenses; compliance with established regulations; and makes recommendations to program staff for revisions when appropriate.
Manage all sub-award work processes, including review and some negotiation of proposed instruments, developing and implementing procedures to ensure compliance with projects award terms and standardized procedures and policy.
Coordinate the development, modification and close-out of all sub-awards to ensure that adequate records and audit trails are maintained.
Manage and maintain sub-award documentation and input/maintain information in projects sub-award tracking system.

Facilitate the expedited review of sub-award implementation activities and other contractual arrangements.
Develop, implement and monitor sub-award monitoring plans with each subawardee and conduct or follow-up on site visits to ensure and support on-going compliance with sub-award terms and conditions and strengthen capacity of sub-awardees.

Conduct periodic on-site audit of sub-awardees to verify on-going compliance with sub-award terms and conditions.
Review consultant requests for completeness and accuracy; support the development of consultancy scopes, contracts and modifications, ensuring compliance to project policies.
Review consultant invoices and timesheets before forwarding the documents to finance for payments. Includes contract administration activities for contracts and assists in the monitoring of contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
Update the projects consultancy database with new agreements, modification and other information.
Maintain productive working relationships with project staff in HQ, zones and staff within other implementing partners CSOs

Provide technical assistance to staff and grantees on administrative policies and procedures for Agreements management.
Ensuring compliance with federal, state, and local legal requirements by enforcing adherence to requirements; with financial aspects of contract requirements including liability, property, and other insurance matters, and audit requirements.

Required qualification

Bachelor’s degree Accounting, Finance, Business Administration or related field with 5-7 years of experience with sub-award administration and compliance for USG-funded projects (USAID/PEPFAR preferred);
Master’s degree with 3+ years of experience with sub-award administration and/or compliance for USG-funded projects is added advantage.
Strong working knowledge of USG rules and regulations.
Familiarity with federal OMB (Office of Management and Budget) circulars
Experience working in an international NGO environment is desirable.
Familiarity with Tanzanian social services, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Tanzania is highly desirable.
Strong project management and time management skills; highly organized and detail oriented
Demonstrated experience managing large volumes of high value sub-awards with local partners
Ability to interpret financial and other quantitative information and reports.
Ability to work collaboratively, productively and sensitively within a multidiscipline, multicultural and multi-gender environment.
Ability to manage tight deadlines and deliver high volumes of work with computer skills

DESIRABLE QUALITIES FOR ALL APPLICANTS

ELCT is seeking for experienced, self-motivated, highly competent individuals with exemplary ethical conduct to join the Anticipated OVC Next Generation program

Dependable: Applicant must be dependable and can be relied on to uphold his/her responsibilities without having to be micromanaged

Good Communicator: Must have superior communications skills. Need to understand the message and deliver it clearly to the target audience

Productive: The project demands productivity from its participants,

Qualification: All applicants must meet the minimum requirements stipulated in each position