Muhimbili University of Health and Allied Sciences (MUHAS) is inviting applications from suitably qualified Tanzanians to be considered for employment to fill vacant posts for the School of Dentistry on contract basis (2 years) as illustrated herein below;

RECORDS MANAGEMENT ASSISTANT II – 3 POSTS

Entry Qualifications

Holder of Diploma in one of the following fields; Health Records, Records Management, Archives Management or Related qualifications from a recognized Institution.

Duties and Responsibilities

• To receive correspondence and files sent by dispatch book;
• To receive and distributes official publications according to standing Instructions;
• To sort outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature;
• To record all outgoing registered correspondence and telegrams;
• To maintain a register of files sent out to or received from Schools or departments;
• To dispatch mail going straight to Schools/departments, mail clearing center and Post office in time according to instructions, classification and current dispatch timetables;
• To assemble flimsy copies and files them for circulation to listed Officers;
• To re-addresses mail and answers questions on dispatch, postage and postal procedures and regulations;
• To oversee confidentiality in handling documentation processing, filing and records keeping; and
• To perform any other Duties and Responsibilities as assigned by the supervisor.

Salary Scale: PGSS 3

GENERAL CONDITIONS FOR ALL POSTS:

• Applicants must be Citizens of Tanzania of not more than 45 Years of Age
• Applicants must attach an up to date Curriculum Vitae (CV) including a reliable contact postal address,Post code, email address and telephone numbers.
• Applicants must apply on the strength of the information given in this Advertisement
• The title of the position applied for shall be written in the subject of the application letter and marked on the envelope.
• Applicants must attach relevant copies of the following certificates.
  • Post Graduate/First Degree/Advanced Diploma, Diploma/Certificates.
  • Post Graduate/First Degree/Advanced Diploma, Diploma/Transcripts (
  • Form IV and Form VI National Examination Certificates.

• • Computer Certificates where applicable.
  • Professional Certificates from respective councils where applicable.
  • One recent passport size picture and copy of birth certificate.
  • Birth Certificates
• Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will lead to legal action.
• Applicants shall indicate three reputable referees with their reliable contacts.
• Certificates from foreign Countries should be verified by Tanzania Commission for Universities (TCU) – {Degree Level} or National Accreditation Council for Technical Education (NACTE) – {Diploma Level} or National Examination Council of Tanzania (NECTA) – {Secondary Education}.
• Applicants must consider that their Colleges/Universities are recognized and registered by Government Authorities.
• Women are highly encouraged to apply.
• Only shortlisted candidates will be informed about the date of the interview.
• Applicants with special needs/ case (disability) are supposed / advised to indicate.
• Applicants who have/were retired from the public service for whatever reason should not apply.
• Presentation of forged certificates and other information will necessitate to legal action