Duties

Major Duties and Responsibilities

Representational Events (manages all aspects of events to include): 35%

–Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social

functions from the beginning to the end.

— Oversees representational vouchers by collecting vouchers, reviewing for accuracy and submit to Budget and Fiscal section for payment.

–Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely manner.

Prepares and maintains a current Master Contact List:  30%

— Maintains and updates the July 4 contact list.

— Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in Government occurs.

— Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and

Washington offices.

–Ensures database is clear of errors/typos.

Serves as the assistant to the Front Office:  35%

Providing guidance and protocol-related liaison with Tanzanian, officials and the local population,

Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed and manage Diplomatic notes process for the Mission.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.