Position Title: Project Coordinator

Work station: Dar-es-salaam, Tanzania

Application deadline: 05th March 2022: 1700hrs

Summary

The Project Coordinator (assistant project manager) supports in timely and on budget delivery of projects. Reporting directly to the project manager. This will be a primarily office-based role that will require strong administrative, communication and coordination skills with prior experience in finance, engineering or business related field.

Essential Duties

Assist in project coordination of contractor site works till handover to customer (final site acceptance)
Providing daily, weekly and monthly reports as directed
Managing the ticketing system – update and closure of tickets
Supports the PM in planning and overall project schedule along with the use and management of appropriate internal tracking system
Ability to follow up and drive sub-contractors and suppliers for speedy deliverables
Ensuring all risks to the project are identified, reported and documented accordingly
Ability to foster and manage relationships with both internal and external stakeholders
Provide regular reports to management detailing project performance
Support the PM in resource management and forward planning with internal parties, contractors and the customer
Manage the day-to-day roll out requirements and seek immediate solutions to field challenges.
Periodic team performance evaluation and track improvement plans
Project stock control and inventory checks in coordination with warehouse team.
Experience working with ERP systems i.e. Oracle, SAP etc.
Raise MRFs to various subcontractors or vendors and follow up to ensure timely collection from the warehouse(s)
Ensuring that health and safety regulations are followed during field work execution.
Ensure and track compliance to the quality assurance framework
Communicating changes in an order process to relevant parties.
Attend meetings with the clients and align project teams to issues discussed with the clients.
Supporting all functions of the business to work together.
Any other duties as assigned.

Qualifications:

A University Degree – Engineering, Business Administration or Finance
Project Management Certifications will be added advantage
Strong follow up skills
Above average MS Office proficiency
Meeting management
Detail oriented with a proven ability to manage a wide scope of work
Proven ability to manage and foster relationships with contractors and vendors
Identifies priority activities and assignments
Adjusts priorities as required
Allocates appropriate amount of time and resources for completing work
Monitors and adjusts plans and actions as necessary
Uses time efficiently.
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Ability to identify and analyze engineering data of significant depth and complexity.
Able knowledge of project management
Additional Information

The Company is in a rapidly changing industry. Accordingly, the responsibilities associated with this job will change from time to time in accordance with the company’s business needs. More specifically, the individual may be required to perform additional and or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.