The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

This role will coordinate the planning and implementation of VUMA project activities in collaboration with the project Manager, technical specialists and implementing partners to deliver major project objectives efficiently. She/he will ensure that the project is embrace in the theory of change and aligns with government guidelines and work towards gender equity during the undertaking of the activities. She/he will participate in the planning, implementation and monitoring project progress, prepare donor reports and coordinate project meetings. This position reports to the project Manager.

Dimensions of the Role

Assist Project Manager in coordination and support to relevant partners staff, project team and project beneficiaries in activities implementation processes.
Coordinate regular project progress and review meetings with community volunteers, implementing partners and other stakeholders as needed
Ensure effective monitoring and supportive supervision of partners activities as per supportive supervision plan developed
Ensures Gender is mainstreamed into all project related activities in the region and maintain gender sensitivity towards staff and partners’ organizations
Collection, documentation and sharing of project case studies, success stories best practices and learnings in collaboration with M&E specialist and implementing partners.
Coordinate and ensure activities base reports are developed and shared from the project implementing partners, Project assist and consolidates for monthly and quarterly updates.
Effectively Coordinate, Monitor, supervise and support all key/relevant stakeholders at regional and district level in project implementation region.
Represent the project team in district and regional government and other stakeholders meeting or workshops.
Under the direction of Program Manager, He or She will be responsible in coordinating the project administrative work, including preparation for the meetings, follow up on the procurements purchase requisitions and filed work plan
Participates in the development of action plans, budget preparation, and help implement them to achieve project goals and results
Performs any other duties to be assigned by Program Manager to support the achievement of project or organizational goals.

Accountabilities

Prepare and submit to Project Manager high quality activity plan, weekly updates, quarterly and annual narrative report for all activity.
Work with the Project Manager to provide effective coordination and management of partnerships as well as with all other actors with a focus on achieving desired results in line with desired project impact.
Support timely communications of project activity plans with project partners and all other stakeholders to ensure smooth running of the project
Ensure monitoring of project activity implementation by different project partners and ensure they are in line with the project detailed implementation plan
Establish good working relations with children, families, community leadership, and community-based organizations (CBOs), government extension staff and other stakeholders at district levels
Ensures that Plan International’s Safeguarding Children and Young People (SCYP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Please follow this link for a full role profile

Location: Katavi

Reports to: Project Manager

Level: 13

Closing Date: 24th December, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.