JOB DESCRIPTION

Job title: Project Assistant – General Food Distribution
Band: Employment band: I
Reporting to: Team Leader
Technical line manager: General Food Distribution Program Manager
Direct reports: N/A
Unit/department: General Food Distribution
Location: Kibondo – Kigoma, Tanzania

Overall purpose of the role:

The Project Assistant -GFD is responsible for food distribution at the FDP in collaboration with the Incentive workers, Food Management Committees (FMC) and local leaders, maintaining a direct line management of Distribution Incentive workers and FMC in Nduta Camp, providing overall management of chute and coordination at assigned Food Distribution Point (FDP) Documenting and reporting food distribution activities.

Responsibilities:

• Ensure all activities are implemented in line with established food management protocol.
• Receive commodities for the chute from the Team Leader-GFD, ensure proper distribution of entitlement with individual scooping method and report back with number of beneficiaries served and the remaining balance in daily basis during the distribution period.
• The Project Assistant-GFD will verify each individual that comes to the FDP by cross checking ration cards with the Food Log. He/she must confirm that every Household comes with a ration card and attestation letter and that somebody from the household is physically present to receive the food.
• Conduct all project activities in accordance with the agreed work-plan and project proposal, ensuring food distributions run effectively and efficiently, meeting the required standards of service for targeted beneficiaries.
• Troubleshoot all distribution issues at field level, with guidance from Team Leader-GFD
• Complete daily distribution reports, submitting to Team Leader-GFD on a daily basis.
• Provide Food Assistance training to Scoopers, FMC Members and other stakeholders, as directed.
• Collect and collate daily distribution reports, waybills and other related documents, checking and submitting to the GFD- Team Leader on a daily basis.
• Supervise the proper handling and care of distribution equipment’s at the center.
• Help with crowd control and ensure people waiting in line for verification/distribution are doing so in an organized manner.
• Submit the numbers and names of all no shows to the GFD–Team Leader after every GFD to track those that continually do not show up
• Assist the Help Desk Assistant with information handling and documentation.
• Follow the General policy guidelines of the DRC/DDG including the code of conduct
• Perform any other duty as assigned by the GFD Team Leader.

Reporting

• This position will directly report to Team Leader
• Will be responsible for compiling daily distribution reports
• Conduct Daily Physical reports before and after every distribution

Experience and technical competencies:

• Minimum 1 year of relevant experience in humanitarian context
• Experience with carrying out activities in Refugees setting
• Well-developed organizational and planning skills to meet deadlines
• Basic proficiency in computer skills e.g., Microsoft Word, Excel, PowerPoint, email
• Good communication skills
• Previous NGO work experience in General Food Distribution is an advantage.

Education:
• Diploma in Nutrition, social science or equivalent professional qualification

Languages:
• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)
• Ha will be a plus
Key stakeholders:
• DRC staff
• Incentive Workers
• Beneficiaries
• WFP and Other Food implementing partners

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.