OVERVIEW OF THE FUNCTIONS OF THE POST

I. Background

The United Nations Educational, Scientific and Cultural Organization (UNESCO) is implementing a project whose purpose is to improve the sexual and reproductive health (SRH) outcomes of adolescents and young people (10‐24 years) in the United Republic of Tanzania through increased access to high quality, age-appropriate and gender transformative sexual and reproductive health education and services. UNESCO hereby seeks applications from qualified candidates for the position of Project Assistant. The incumbent will be based in Dar es Salaam. This is a Service Contract for an initial period of one year, which may be extended based on the availability of funding and the candidate’s performance. The appointment is subject to six-month probation. The salary is in accordance with UNESCO scales.

Long Description

II. Duties and requirements

Under the overall authority of the Head of UNESCO Dar es Salaam Office, and the National Programme Officer, the incumbent will:

Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plans;
Assist in the coordination of project-related administrative and financial matters;
Provide support to administrative and logistical arrangements for meetings, workshops, and courses in connection with the Project.
Establish and maintain an organized filing system for all financial and administrative related project issues
Long Description
Financial management:

Assist in maintaining accounting records of project finance transactions and performance for all resources by providing necessary financial information and analysis, including implementation rate against indicators and results
Ensure that all resources are adequately accounted for on regular basis, including settling of acquittals.
Ensure financial reports and requests are supported by original receipts, invoices or payment statements and timely submitted to the Finance and Administration Office and follow-up close of the activity/contract.

Long Description
Procurement:

Review procurement requests and initiate procurement procedures of EHW projects equipment, supplies, and services in a transparent and cost-effective manner
Assist in the coordination of equipment maintenance and insurance as required;
Ensure that contractual processes follow the stipulated UNESCO procedures;
Clear and ensure delivery of equipment and supplies procured for a project;
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
REQUIRED QUALIFICATIONS

-A university degree in a relevant social sciences field, such as project management, economics, finance, accounting, or administration.

– At least 3 years of relevant work experience, in administrative work and accounting/finance is required

-Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems.

-Fluency (oral and written) in English and Swahili.

DESIRABLE QUALIFICATIONS
-Previous experience in development assistance or related work especially in the UN will be an added advantage.

SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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“UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.”

“UNESCO does not charge a fee at any stage of the recruitment process”.