POSITION: Project Administration Officer (1 Posts)
LOCATION: Geita
REPORTS TO: Finance and Administration Manager
Job Summary: Project Administration Officer ensures smooth running of an office on a day-to-day basis and manages a team of administrative and support staff including general services drivers. She/He ensures compliance with organization policies and donors’ requirements by performing periodic cost analysis of the organization properties, maintain fixed assets register, participate in stock taking of equipment, stationary etc.

Duties and Responsibilities:
1. To manage and make personnel recommendation for decisions on staff under administration division in terms of the recruitment, professional development, performance appraisal, and training needs of the facility, procurement and supply chain department.
2. To oversees and supervise the daily performance, giving required mentoring and support to improve performance and carry out performance evaluation to subordinates.
3. To be responsible in preparing, maintaining/revising policies and Standard Operating Procedures (SOPs) on respective departments.
4. To supervise and oversee procurement processes that include but not limited to the requisitioning, quotation search, evaluation, selection, delivery, inspection and verification of goods and services.
5. To represent department at various meetings with administration, external agencies, professional organizations, and other groups.
6. To review, analyse, research and recommend to the management on cost cut and cost savings strategies in order to realize more targets and increase operational efficiency.
7. To develop procurement plan on a regular basis based on work plan and budgets and ensures that procurement for program and operations are executed within the approved budget and timely with full compliance with organization and donors’ requirements.
8. To maintain fixed asset register, participate in stock taking and analyze and reconcile variances.
9. To perform periodic cost analysis of the organization properties.
10. To oversee projects stock levels to avoid out of stock situation and promotes best practices
11. To oversee fleet utilization, timely maintenance and repair
12. To ensure office building is maintained in good condition at all times
13. To maintain MDH Geita store through receiving, issuing, keeping records and reporting.
14. To perform any other related activity as may be assigned by the supervisor.

Required Qualifications: Education, work experience and skills:
1. Bachelor Degree or Advanced Diploma in Business Administration or related field.
2. At least five (5) years of experience in operation, administration or logistics in a recognized organization.
3. Experience in managing facility and program logistics in donor funded projects.
4. Good communications skills with fluency in spoken and written English and Kiswahili.
5. Computer software applications working experience such as MS Word and Excel.
6. Ability to plan, develop and work both independently and as part of a team.
7. A person of high-level integrity and honesty.
8. Hardworking and ready to work under pressure to meet deadlines.