POST DESCRIPTION

I. POSITION INFORMATION

Vacancy Announcement: Position title

Position grade Duty station

IOM/DAR/010/2020

Programme Assistant G-4

Dar es Salaam, United Republic of Tanzania

Seniority band: Job family:

Organizational unit: Position number Position rated ¨

Subject to rotation

1 PCU

Programme Coordination Unit

12 June 2020 No

Reporting directly to

Programme Coordinator

Overall supervision by

Chief of Mission (CoM)

Managerial responsibility

No

Directly reporting staff

No

II. ORGANIZATIONAL CONTEXT AND SCOPE

Scope:

IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. In September 2016, the organization became a Related Organization to the United Nations (UN). IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants to promote international cooperation on migration issues, to assist in the search for practical solutions to migration issues, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced persons.

Context:

Under the direct supervision of the Programme Coordinator (Head of Programme Coordination Unit), and the overall supervision of the Chief of Mission, the Programme Support Assistant will assist with all activities within the IOM Tanzania Programme Coordination Unit (PCU).

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Provide administrative and logistical support to all PCU projects activities, as requested.

2. Draft reports and other documents as requested.

3. Assist with the drafting of thematic information sheets and articles for the IOM Tanzania website and social media page, as well as for media briefing.

4. Assist preparing thematic inputs for UN interagency meetings and write minutes where needed.

5. Draft official correspondence, and information sharing, with partner institutions pertaining PCU project activities.

6. Participate in relevant forums and meetings – including those pertaining to ONE UN coordination – as needed.

7. Assist in the delivery and implementation of the various PCU project activities, including activities to be undertaken under the PRM-funded Africa Regional Migration Program.

8. Provide support with the logistical and operational activities needed for AVRR of identified applicants/returnees.

9. Assist with the counselling of returnees; support early identification of complex vulnerabilities to facilitate effective returnee referrals for enhanced assistance and strong maintenance of case-management.

10. Facilitate the delivery of the post-arrival assistance for AVRR beneficiaries.

11. Collect timely and accurate AVRR data, and prepare it for further processing, analysis, reporting and filing purposes.

12. Carry out duty travel as may be assigned.

13. Perform any other duties that may be assigned.

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies;

Values – All IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges

Core Competencies; Teamwork

· Establishes strong relationships with colleagues and partners; relates well to people at all levels.

· Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

· Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.

· Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results

· Produces quality results and provides quality services to clients.

· Meets goals and timelines for delivery of products or services.

· Manages time and resources efficiently, monitoring progress and adjusting as necessary.

· Shows understanding of own role and responsibilities in relation to expected results.

Managing and sharing knowledge

· Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

· Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

· Puts new learning into practice and draws on diverse sources of ideas and inspiration.

· Contributes to the identification of improvements to work processes and assists in implementing them.

Accountability

· Accepts personal responsibility for quality and timeliness of work.

· Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

· Operates in compliance with organizational regulations and rules.

· Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

· Presents information using language and sequence of ideas that is easy for recipients to understand.

· Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

· Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

· Listens carefully and genuinely to the views and positions of others; acts on received information.

V. EDUCATION AND EXPERIENCE

· University degree in Refugee and Migration studies, Law, Sociology, International Relations, Political/Social Science, Economics, or similar fields with at least two years of relevant professional experience. Or, high school diploma with at least four years of relevant professional experience;

· Experience in implementation of migration related programmes;

· Ability to establish and maintain strong working relations with relevant Government and Non-Governmental counterparts, international organizations, civil society or private sector entities;

· Familiarity with national and international policy and legal frameworks relevant to migration;

· Familiarity in communications, drafting, writing and revising reports and documents with clarity, conciseness and precision in English and Kiswahili;

· Proficient in Microsoft Windows and Ms Office applications;

· Previous experience with the UN/ other international organizations will be considered an asset.

VI. LANGUAGES

· Knowledge of both languages English and Kiswahili is required

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to [email protected]

Only electronic applications will be accepted

Kindly note only shortlisted candidates will be contacted & Vacancy is only open for Tanzanian nationals.

“All the vacancies announced by IOM Tanzania are completely free and candidates are not at any point requested to pay a fee for applying or during the recruitment process’’

Document:

 PH FORM.pdf

 PH FORM.docx

Deadline 29^th  June 2020