The position

Key responsibilities
Lead and manage high-quality and effective procurement of project goods and services.

Work with project team to generate annual procurement plans and track its implementation regularly
Facilitate and take lead in ensuring that all procurements are adhering to AKF Policies and procedures, Donor standards and Value for money
Lead the process of sourcing credible suppliers and vendors for goods and services in close partnership with the Finance Office and Procurement Committees
Lead negotiations with suppliers and vendors to ensure value-for-money, transparency, and efficiency.
Act as the secretary to the Aga Khan Foundation tender committee for all project procurements
Conduct periodic reviews to ensure compliance with the required policies and procedures
Prepare monthly and quarterly procurement tracking and analytical reports that will reflect the actual status of procurement activities in terms of effectiveness and efficiency
Facilitate acquisition of service providers and maintain an up-to-date list of prequalified vendors
Provide technical support in developing procurement strategic plans and implementations
Follow up and ensure that all vendors are paid on time
Coordinate tender committee meetings, tender opening, Contract negotiations and manage all required documentations
Prepare quality and timely bidding documents for procurement of goods, works non-consultancy and consultancy services

Establish effective feedback and feedforward mechanism to requesting team, vendors, suppliers, contractors etc

Maintain an up-to-date system on procurement activities
Develop and maintain an up to date achieve of all key documents and files relevant to the organization both in soft copies and hard copies
Liaises with the supplier and other stake holders to ensure timely delivery of goods and services as per contract and LPO’s.
Participate in inducting new project staff on issues related to procurement

The requirements

Qualifications, Knowledge and Skills required
Degree in Procurement /Procurement and Logistics management from reorganized institutions.
Certified supplier professional (CSP) or equivalent qualification.
Registered with procurement and supplies professional and technician Board.
A minimum of 3 years working experience in a similar field and in a reputable organization, the experience of procurements in Donor funded projects will have added advantage.
Basic knowledge on Finance will be an added advantage
Excellent oral and written communication skills in English and Kiswahili
Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision

Have an excellent understanding of procurement of goods and services and experience in engaging with service providers and suppliers
Knowledge and understanding of procurement legislation and best practice and develop new and innovative approaches
Impeccable integrity and work ethics
Intermediate Proficiency in the use of computer and online procurement applications e.g., Business Central, etc
Ability to explain complex situations in simple terms (Communication)
Personal commitment to working as reliable, honest, & trustworthy member of a team
Ability to meet deadlines and able to organise work effectively whilst being proactive and showing initiative and tenacity (achieving results)
Commitment to the values of AKF and to its policy on equal opportunities, diversity, Inclusion and Accountability
Ability to show logic and thinking through options before deciding on a course of action (thinking and understanding
Location: Dar es Salaam