EMPLOYMENT OPPORTUNITY

COMPANY NAME: ASILIA LODGES AND CAMPS SOUTHERN TANZANIA LTD

POSITION: PROCUREMENT OFFICER

DEPARTMENT: CENTRAL MANAGEMENT

LOCATION: DAR – ES – SALAAM

At Asilia we aim to be an organization that offers Better Experiences and Strong Positive Impact

We give people joy and appreciation in iconic wildlife & wilderness areas in a way that makes a positive lasting impact on the environment and its people. Behind the scenes, we diligently build our operational, sustainable and marketing/sales capabilities and access to capital to enable scaling up the experience and impact.

• Asilia lodges and Camps Southern Tanzania Ltd is looking for an ideal procurement officer who can identify beneficial commercial opportunities and safeguard the Asilia procurement policy and procedures while maintaining a strong positive relationship with all internal and external stakeholders

• This Job Description is your guide to achieving these objectives by outlining your daily duties & responsibilities. WE BELIEVE IN BETTER!!

DUTIES, RESPONSIBILITIES & PERFORMANCE STANDARDS

Stakeholders Engagement

• Assisting the Stores Accountants and Storekeepers in stock taking and clearing any variance between actual (Physical stocks) and the system (ACCPAC)
• To maintain sound co-operative relationship with other departments, providing information and advice as necessary to ensure the effective operation of the organization.
• Engage suppliers and ensure they delivery and provide services as per Asilia Group requirements
• Assisting in any other areas of the Procurement function as requested by a senior Manager within reasonable limits

Commercials

• Negotiate with vendors to get value for money and obtain sustainable cost savings
• Procure/buy efficiently and wisely, obtaining by an ethical means the best value for money from a cost/quality basis as defined by line Manager
• Assist Stores and Procurement Manager in analyzing and monitoring supplier prices/cost and price fluctuations
• Receiving orders and acquire goods of the right quality, at the right time, in the right quality, from the right source at the right price within the boundaries set by the department
• Procure/buy efficiently and wisely, obtaining by an ethical means the best value for money from a cost/quality basis as defined by line Manager

Governance and Processes

• Generating Local and International Purchase Orders
• Information and advice as necessary to ensure the effective operation of the organization.
• Receiving orders and acquire goods of the right quality, at the right time, in the right quality, from the right source at the right price within the boundaries set by the department
• Checking deliveries and ensuring actual goods match with the delivery note, invoice and LPO.
• Preparing imprest for cash purchases.
• Reconciling and retiring imprest with sign off from line manager.
• Assisting in any other areas of as requested by a Senior Manager within reasonable limits
• Follow the company policies, rules and regulations
• Organizing the collection of goods in the most economical way in terms of cost and time

• Follow the company policies, rules and regulations
• Preparation and updating Master Order Tracker

Logistics

• Supervise and manage the clearance of Asilia Group cargo/shipment
• Dealing with Inspection Company and our International Procurement Agent to make sure we are getting all the right documents for the international procurement.
• Follow up with Shipping Company to get the report to the management

Motivation/Direction & Development

• To understand and work within the vision statement and core values of Asilia Group
• To strive to always under promise and over deliver
• To be proactive/efficient and diligent

Behaviour

• You are to act in the interest of the company and its employees at times
• You will always be expected to behave honestly and be sober
• No abusive language or behaviour is allowed

MINIMUM QUALIFICATIONS

• Bachelor’s Degree or Masters in Procurement and Supply Chain Management from recognized Institution (Certified with the Board of procurement will add advantages)
• 3+ years’ experience in procurement, Stores and purchasing
• Excellent managerial and training skills
• Excellent written and verbal communication skills coupled with good listening and critical reasoning skills
• Should have problem solving and decision-making skills
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail.