WE ARE HIRING

Job Tittle: Personal Assistant

Report To: Managing Director

Location: Moshi, Kilimanjaro

Expected Starting Date: 01/09/2023

Duties:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Answering calls phone calls as well as preparing communications on behalf of a manager
• Organizing and planning internal and external meetings
• Taking notes and writing minutes during meetings
• Conducting or preparing any research that the reporting manager may require
• Liaising with internal departments on various internal issues
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Other duties as required from time to time

Requirements:

• Education: Bachelor Degree in Public Administration, HRM or any other related field.
• Experience: 1-2 years of working experience as a personal assistant or administration officer would be advantageous.
• Computer literacy
• Advanced typing, note-taking, recordkeeping and organizational skills
• Excellent written and verbal communication skills
• Ability to priorities and multitask
• The ability to be proactive and take the initiative
• A team player with a flexible approach