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18 Mar 2022

Invoice Officer at National Merchant Bank (NMB)

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Job Description

Job Purpose:
  • The Officer will oversee quality assurance, quality control, and customer service regarding the invoicing process; ensure adherence to proper invoicing procedures; and interpret and clarify invoicing policies.
  • To make sure invoices are accurate and paid on time. Review the invoices received, ensuring they are accurate, circulate for sign-off and then routing them to the Finance department to be paid. Should be able to coordinate with the vendors/Service providers, check invoices, if there are any errors or discrepancies in the invoices, the officer is responsible for resolving those problems.
  • To set and track payment reminders. Besides handling vendor invoices, the incumbent should manage invoicing procedures for all units, coordinate with the vendors/Service providers, check invoices, and undertake thorough check of pending invoices before processing the payments.
Main Responsibilities:
  • Create and maintaining Check Requests
  • Check purchase order (PO) number before processing of invoices
  • Keep a track of slow approvals
  • Responsible for maintaining a proper invoice database.
  • Verify invoice approval
  • Communicate with vendors throughout the payment process
  • Handle payment queries
  • File contracts in Shared folder
  • Reporting issues or irregularities to the department’s management
  • Preparing weekly & monthly reports and updating the invoice tracker.
  • Support the records management unit, coordination across the network
  • Any other role assigned by management
Knowledge and Skills:
  • Knowledgeable and proficient use of Microsoft office programs especially Excel
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent mathematics and problem-solving skills.
  • Ability to consistently meet deadlines and to work well under pressure.
  • Excellent organizational skills and attention to detail.
  • Ability to handle customer queries calmly.
  • Ability to work independently and as part of a team.
Qualifications and Experience:
  • Bachelor’s degree or its equivalent in Administration or related field
  • At least 2 years working experience in a similar role
  • Experience as an invoice clerk or in general accounting is preferred.
Experience :
2.0 Year(s)
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Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 31st March , 2022.


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