Requisition ID: req49691

Job Title: Health Information System Officer

Sector: Health

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: Not Applicable

Location: Kibondo, Tanzania

Work Arrangement:

Job Description

Background/IRC Summary:

Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) responds to serious humanitarian crises around the world and helps victims to survive and rebuild their lives.

For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 287,903 Burundian and Congolese refugees, many of whom arrived in 2015 as the crisis in Burundi increased. To date, refugees continue to co-exist with the host communities in Kigoma region expressing multiple reasons and needs. Within this context, IRC provides protection and basic assistance in the areas of Safety (comprises of Protection and Rule of Law, Women Protection and Empowerment, and Child Protection), Health (mental health and psychosocial support services and reproductive health), and Education.

Job Overview:

The Health Information System Officer will be an integral part of the IRC health team, responsible for overseeing the implementation and management of health information systems in Nduta Camp. They will ensure data quality and timely reporting to support the delivery of high-quality primary healthcare activities to the local catchment population, including child health and sexual and reproductive healthcare services.

Under the supervision of the Clinical Officer, the Health Information System Officer will:

Oversee the implementation and management of health information systems, ensuring data quality and integrity.
Facilitate the use of data for decision-making and improving program performance.
Train and mentor health staff in the use of health information systems and data analysis.
Ensure compliance with relevant Ministry of health or international data privacy and security guidelines.
Ensure timely and accurate recording of patient information and consultations in relevant patient registers and facilitate the timely submission of required health reports.
Major Responsibilities: Key Areas

Data Management and Reporting:

Oversee the implementation and management of health information systems, ensuring data quality and integrity.
Facilitate the use of data for decision-making and improving program performance.
Ensure compliance with relevant Ministry of health or international data privacy and security guidelines.
Ensure timely and accurate recording of patient information and consultations in relevant patient registers and facilitate the timely submission of required health reports.
Staff Supervision & Development:

Train and mentor health staff in the use of health information systems and data analysis.
Maintain open and professional relations with team members, promoting a strong team spirit and providing mentorship to enable staff to successfully perform in their positions.
Project Management:

Participate in outreach activities with the rest of the team to access “hard to reach‟ and vulnerable beneficiaries to increase service utilization.
Work with relevant staff to ensure timely requesting of medical drugs and supplies.
Conduct regular audits of health data to identify and rectify any discrepancies.
Coordination & Representation:

Develop and maintain effective working relationships with local communities, local government agencies, and other implementing partners.
Represent the program in meetings with local communities and local partner meetings.
Monitoring & Reporting:

Monitor and evaluate the effectiveness and efficiency of health information systems.
Ensure all patient consultations are documented and patient records completed.
Submit weekly/monthly/quarterly reports in a timely manner.
Other Duties:

Consistently and proactively supervise/assess the safety and security of the team; promptly reporting concerns or incidents to IRC management and liaising with community leaders and other external parties as required to maintain/improve the security environment for IRC programs.
Other duties as assigned by the supervisor to enable and develop IRC programs.
Key Working Relationships:

Position Reports to: Clinical Officer
Position directly supervises:
Other Internal and/or external contacts:

Qualifications

A degree in Health Informatics, Statistics, Public Health, or a related field.
At least 2 years of experience in health information systems management in a health setting.
Proficiency in the use of databases, data analysis software, and health information systems.
Excellent communication skills, proficient in spoken and written English.
A teammate with excellent interpersonal skills and the ability to work under pressure in a stressful environment, displaying patience, compassion, and diplomacy.
Ability to be innovative, flexible, adaptive, and willingness to work out of hours.
Ability to live in challenging conditions and work in difficult, fast-paced situations.
Demonstrated Skills and Competencies:

Implements and manages health information systems.
Facilitates the use of data for decision-making and improving program performance.
Trains and mentors’ health staff in the use of health information systems and data analysis.
Ensures compliance with relevant data privacy and security guidelines.
Language: English and Swahili is required.

Working Environment: Security level yellow – The situation in most of the country is calm. Some parts of Kigoma region experience insecurity-highway banditry.

Partnership: The IRC is committed to working with partners as our preferred operating model and adhering to our six partnership principles: equality, complementarity, mutuality, solidarity, results orientation, and humility.

Commitment to Client Responsiveness: By committing to Client-Centered Programming, at the IRC Tanzania, we place the people we serve – our clients – at the center of our programming and services. The IRC Tanzania Staff have an important role to play in supporting the implementation of client-responsive programming through raising awareness to the community and clients about expected staff behavior, project information, the existing feedback mechanisms and how to use them including the response processes, access, and eligibility to services, and contribute to building an institutional culture that prompts staff to listen to clients and to communicate and respond to their requests, feedback, and complaints

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.