Position: Grants, Contracts, and Compliance Officer
Location:
Head Office, Tanzania

Position Type:
Full-Time (12 months, Renewable)

Reporting To:
Senior Grants and Operational Manager

Position Purpose
The Grants, Contracts, and Compliance Officer is responsible for managing the award and administration of sub-grants funded by the Global Fund, USAID, or other international donors. This officer provides high-level oversight to achieve the goals of the Pact Tanzania project in collaboration with project partners.

Key Responsibilities
Sub-award Administration:
Perform compliance reviews, financial assessments, and quantitative analysis.
Conduct pre-award assessments to evaluate the responsibilities of prospective grantees using Pact’s capacity assessment tools.
Determine risk profiles of prospective grantees and recommend appropriate strategies to mitigate identified risks, including the development of special award conditions.
Select appropriate award instruments.
Perform cost analysis and budget negotiations.
Prepare negotiation memoranda.
Complete the submission of award documents for approval by the Country Director, Chief of Party, or Finance Director.
Pre-Award Cycle:
Assess the responsibility and grantworthiness of organizations through financial statements, audits, and other documentation.
Support the development and delivery of training and technical assistance programs for grant management.
Utilize Promise and Serenic systems for all key processes.
Post-Award Cycle:
Provide technical assistance to staff and grantees on:
Pact’s grants management policies and procedures
Policies and procedures for procurement under subgrants
Interpretation of donor regulations and Circulars
Simplified grants modifications
Grantee monitoring
Grantee inventory and VAT reports
Audit reports of grantees
Other deliverables (programmatic and financial) of grantees
Monitor compliance with special award conditions
Conduct investigations to resolve contractual issues/problems/disputes
Routinely monitor the maintenance and control of the grants archive
Contract and Consultancy Management:
Review all contracts (lease, insurance, project contacts) as required by various projects with Pact Tanzania.
Prepare consultancy contracts and guide consultancy engagements within Pact Tanzania.
Perform contract administration activities for selected contracts and assist in monitoring contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
Support the extension of periods of performance and contract closeout processes.

Required Qualifications

Education:
Bachelor’s degree in Business Administration, Commerce, Social Science, or a related field.
Experience:
Minimum of 6 years of relevant experience in the NGO sector within Tanzania, managing sub-grants funded by the Global Fund, USAID, or other international donors.
At least 3 years of relevant work experience on USAID-funded projects.
Proven experience in donor funds administration.
Experience in managing sub-award design and administration.
Understanding of local contract and procurement law.
Knowledge of USAID CFR 200 and other relevant Circulars.
Familiarity with USAID DATIM financial report preparation is a plus.
Strong understanding of donor auditing requirements and guidelines.
Solid knowledge of USAID and other donor regulations applicable to agreements administration.
Experience assessing grantworthiness of organizations through financial documentation.
Proven capacity to design and deliver training and technical assistance programs.
Proficiency in a local language is preferred.
Skills:
Excellent communication skills in both Kiswahili and English, both verbal and written.
Effective written and oral communication skills.
Proficiency in word processing, spreadsheets, and database management.
Ability and willingness to travel.
Strong analytical skills.
Ability to perform cost analysis and budget negotiations.
Ability to conduct investigations and resolve contractual issues.
Preferred Qualifications
Financial background is a plus.
Proficiency in a local language.
Experience in designing and delivering a range of training and technical assistance programs.
Proven capacity to build a full range of capacities for grant management.
Specific Duties
Sub-award Administration:
Strong analytical skills to effectively perform compliance reviews, financial assessments, and other forms of quantitative analysis.
Conduct pre-award assessments to evaluate the responsibilities of prospective grantees using Pact’s capacity assessment tools.
Determine the risk profiles of prospective grantees and recommend appropriate strategies to mitigate identified risks, including the development of special award conditions.
Select the appropriate award instrument.
Perform cost analysis and budget negotiations.
Prepare negotiation memoranda.
Complete the submission of award documents for approval by the Country Director, Chief of Party, or Finance Director.
Post-Award Cycle:
Provide technical assistance to staff and grantees on:
Pact’s grants management policies and procedures
Policies and procedures for procurement under subgrants
Interpretation of donor regulations and Circulars
Simplified grants modifications
Grantee monitoring
To ensure the following documents are maintained by the grantee:
Inventory of property in grantees’ custody is properly maintained
VAT reports of grantees
Audit reports of grantees
Other deliverables (programmatic and financial) of grantees
Monitor compliance with special award conditions by grantees.
Conduct investigations to resolve contractual issues/problems/disputes arising from grants and make recommendations to the Senior Grants & Operations Manager.
Routinely monitor the maintenance and control of the grants archive.