VACANCY OPPORTUNITY.

GRANTS AND COMPLIANCE OFFICER.

BACKGROUND

PHSRF is a non-governmental organization that was founded on demand-driven reasons for saving lives of Tanzanians. Formed out of former Angaza Zaidi program, a countrywide HIV and AIDS prevention and sensitization program under USAID that was implemented since 2001, PHSRF has accumulated over 15 years of hands-on experience in implementing HIV and AIDS prevention, sensitization and awareness raising projects across the country. PHSRF is legally registered by the United Republic of Tanzania under the Non-Governmental Organization ACT, 2002 with Registration Number ooNGO/R2/000103 Under EpiC, Partners for Health Services and Research Foundation (PHSRF) will support activities for HIV prevention, care and treatment and other related services among KVP and PP in Kinondoni district, Dar-es Salaam region of Tanzania.

OVERALL JOB PURPOSE

Provide technical support to 2^nd Tier Sub award partner organizations, ensuring it comply with President’s Emergency Plan for AIDS Relief (PEPFAR)/U.S. Agency for International Development (USAID)/FHI 360 rules and policies for funding and reporting requirements from inception to contract closure in accordance with grant agreements and other appropriate protocols.

ESSENTIAL DUTIES & RESPONSIBILITIES

Grant Management

• Provide technical support to 2^nd Tier Sub award partner organizations in the development of work-plan and budget to be followed during the award contract period.
• Review work-plans and budget from 2^nd Tier Sub award partner organizations to ensure compliance with PEPFAR/USAID/FHI360, rules and regulations.
• Facilitate and process grant payment to 2^nd Tier Sub award partners organization, obtain and record grant payment receipts.
• Receive and assess financial reports from 2^nd Tier Sub award partner, ensuring compliance with PEPFAR/USAID/FHI360 rules and regulation.
• Upload and track processes in relation to disbursement receipts, financial reports.
• Provide guidance and facilitate partner organization capacity strengthening plans, ensuring 2^nd Tier Sub award partner organizations implement programmers effectively, efficiently and sustainably.
• Prepare grant financial reports in relation to the allocated funds for 2^nd Tier Sub award
• Monitor adherence and compliance to financial control systems, policies and procedures.
• Support the coordination, planning, and execution of annual audit for 2^nd Tier Sub award partner organizations.
• Prepare grant financial reports in relation to the allocated fund programme.
• Monitor adherence and compliance to financial control systems, policies and procedures.

Monitoring

• Track 2^nd Tier Sub award partner organization grants disbursement and expenditure and provide internal reporting schedules.
• Monitor 2^nd Tier Sub award partner compliance, conducts field office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and performance measures.
• Conduct financial assessment of 2^nd Tier Sub award partners, identify and mitigate risks in situations where contractual obligations may not be met.
• Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
• Ensure monitoring log for the respective 2^nd Tier Sub award partner organization is updated in respect to financial information.
• Review and assess partner procurement processes to ensure purchases comply with PEPFAR/USAID/FHI360 policy guidelines.
• Review 2^nd Tier Sub award partner records and archiving system to ensure compliance with PEPFAR/USAID/FHI360 policy guidelines.

Financial Management

• Ensure strict adherence and compliance to financial control systems, policies and procedures for PEPFAR/USAID/FHI360 and PHSRF.
• Ensure the 2^nd Tier Sub award partner organization post financial data into the ledger and maintain custody of scanned payment vouchers monthly.
• Maintain up to date assets register including undertaking annual asset inventory.
• Maintain a monitoring log in respect of financial information due from Organizations partner has enough funding at all times to implement program activities on time.
• Review and verify that partners maintain proper books of accounts, including an up-to-date register of assets as well as proper filing and archiving of financial documents
• Support the coordination, planning, and execution of annual audit of partner organizations.

Procurement and Logistics

• Review partner procurement processes and ensure that purchases comply with PEPFAR/USAID/FHI360 and PHSRF policy guidelines
• Liaise with procurement unit to provide sound advice on procurement actions
• Review partner records and archiving system to ensure compliance with PEPFAR/USAID/FHI360 and PHSRF policy guidelines.
• Perform other related duties and functions as requested.

Required Qualifications/

Job Competencies & Experience