Position Overview

The purpose of this position is to ensure accuracy of entries; timelines of payments and financial reporting to the program are done without delay. The position holder has to perform balance sheet reconciliations and provides advice and support to staff in the areas of financial management

Main Roles and Responsibilities

• Prepare documents by scrutinizing and verifying that all required attachments have been supplied before documents is channeled for approval, posting and payment process.
• Posting entries into Quick Book on a daily basis.
• Ensure all entries posted into QuickBooks are in compliance with International Financial reporting standard, GAAP and QuickBooks accounting and reporting manual.
• Initiating payments into the banking system or writing bank checks, while ensuring segregation of duty is strictly for each paid document is strictly observed between posting and payments.
• Ensuring payments and all other processes are in compliance with internal control policy and other policies.
• Prepare and submit all documents posted and paid through the bank to the senior accountants on a daily basis for QB check application and for reconciliation purpose.
• Maintain document workflow system and ensuring the document workflow template is fully updated with daily posting and payments made
• Ensure all payments are properly scanned and submitted to HQ.
• Reconciles financial discrepancies and errors as reported by collecting and analyzing account information.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Enforcing internal policies to program staff, etc Training SOP, Travel advance policy, Mpesa policy and other policies within the program.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends, as directed by the Senior Accountant and/or Accounting Manager.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Preparation of the monthly payroll entry for review by Senior Accountant
• Prepares monthly closing schedules for review by Senior Accountant
• Reconcile bank accounts and clears any discrepancies in the balances by researching and analyzing the account information.
• Maintain and reconcile petty cash accounts on a monthly basis to be reviewed by the Senior Accountant
• Managing time sheets and make follow-up. Where necessary scanned them to HQ.
• Managing statutory deductions, NSSF, PPF, PAYE Files in Monthly basis.
• Work with other program staff to understand program activities and appreciate the existing linkage with finance
• Take initiatives in understanding budget preparation, implementation and monitoring process and the overall financial management of the program
• Working while observing the Professional Code of Conduct (PICCO). Professional behavior, Integrity, Competence, Confidentiality and Objectivity. General accountant is directly obligated to report any misconduct observed or heard that is against these codes to the immediate supervisor or to the appropriate reporting channel.
• Undertake other assignments that you will be assigned by the Senior accountant, Senior manager accounting and finance director

Qualifications and Job Requirements:

• Bachelor Degree in Accounting with 4-7 years in a high volume transaction accounting department, or
• 2-3 year experience working in accounting with an international NGO, health related NGO especially desirable.
• CPA/ACCA is an added advantage
• From 2 years’ experience in Big Four Accounting firms
• Deadline-Oriented, Reporting Research Results, SFAS Rules, Time Management and Data Entry Management.
• 1-2 years of QuickBooks Enterprise or similar electronic accounting software experience
• Knowledge of the full accounting cycle.
• Highly proficient in Excel and Word applications
• Highest level of deductive reasoning
• Ability to problem-solve and take initiative to resolve issues
• Ability to communicate both in writing and verbally in English and Swahili
• Exceptional follow-through skills
• Ability to meet deadlines