Title: Finance Intern    

Department: Finance

Location:  Arusha

Reports To: Senior Finance and Administration Manager  

Classification: Internship  

How will you fight for an AIDS-free generation?

The Finance Intern reports to the Senior Finance and Administration

Manager and Provides Finance professional support in day – to –day management

and functions in alignment with Foundation business strategy, established policies and procedures and donor rules and regulations.

No two days are alike at EGPAF, but what can you expect in this role?

Essential Duties and Responsibilities

Duties Applicable:

• Work towards the achievement of the Foundation’s goals effectively.
• Work in close collaboration and cooperation with the Finance Department and activity leads.
• Perform other work-related duties and responsibilities as may be assigned by Supervisor

Specific Duties and Responsibilities:

• Maintain and update Quick Book records including:

ü  Keying data to the QBK for all payments made with clear narration.

ü  Keying data to the QBK for all Journal Vouchers prepared with clear narration.

ü  Update the QB on daily basis and provide daily QB balance

ü  Generate reports on an ad hoc basis.

ü  Ad hoc analysis of QBK data.

• Synchronize and facilitate mobile banking payment to various participants for all EGPAF supported trainings.
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
• Responsible for preparing and verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report received from to QBK.
• Contact/Focal person for all project office in all financial related matters.
• Participate /facilitate end of Month closing activities by generating reports from QBK and reconciling the general ledger accounts e.g. Preparation of Bank Reconciliation.
• Maintain/update: –

ü  Travel Advance Register as well as communicating to staffs on advance account balances.

ü  Event/Training payment facilitation report for the supported regions

ü  VAT account from QuickBooks as well as share with P&L monthly

• Maintain copies of vouchers, invoices or correspondence necessary for files and ensure the same are sent to Dar on monthly basis.
• Back up all payment vouchers in an electronic format and ensure are kept in both OneDrive and Office Server folder.
• Monitors and ensure accountability/liquidation of all advances in accordance with the EGPAF established policies, procedures, and follows up with individuals to clear advances as needed.
• Daily monitoring of the bank accounts and cash levels.
• Act as backup to the Finance Lead
• Any other work-related duties that may be assigned by the Director of Operation/Senior Finance and Administration Manager.

To be successful, you will have:

• A university degree from a recognized Institute in Finance, Accounting and Other related discipline.
• University Graduate or Minimum of 1 years’ experience working in Finance departments.    
• Basic Computer skills of Microsoft word excel and PowerPoint  

Bonus points if you have:

• Knowledge with USG rules and regulations
• Experience with QuickBooks systems is an added advantage
• Strong interpersonal and communication skills
• Details oriented with excellent organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Fluent speaking, reading, and writing of English Language

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently, EGPAF in collaboration with consortium partners Amref Health Tanzania, Engender Health, D-tree International and Matchboxology won the U.S. Agency for International Development

(USAID)/Tanzania Afya Yangu (My Health) Northern is designed around client – centred approaches to address gaps in HIV, TB and Family Planning (FP) service delivery, while continuously building and transferring the capacity of local stakeholders for sustainable and country- led ownership. USAID Afya Yangu (My Health) Northern will focus on intensely on direct service delivery across all regions in early project years, ensuring that gaps to epidemic control are identified, and tailored solutions are designed to meet the needs of vulnerable populations

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.