Job Description

JOB DESCRIPTION

Position: Finance Coordinator

Reports to: Area Manager

Supervision of: Finance Officer(s) and Finance Assistant(s).

Duty station: Kibondo

Travel: 25%

Project number: TZFP0000

Duration and type of contract: 3 Months National Contract with possibility of extension

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Responsibilities

The purpose of a Finance Coordinator is to implement delegated area of responsibility.

The following is a brief description of the role.

Generic responsibilities:

• Implement NRC’s systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of support team

Function specific responsibilities

• Ensure that the accounting, monitoring and reporting are according to NRC’s and donor procedures.
• Support project staff in financial matters including budget preparation, budget monitoring and budget revisions.
• Maintain budget control and monitor cash flow for the area/country
• Ensure development and implementation of administrative systems and procedures
• Provide anti-corruption training to all staff

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Assist the Area Manager in preparing cash forecasts, maintaining overall budget control and monitoring cash flows and expenditures
• Ensure timely and proper month-end closure and the monthly reports BRS and PS are submitted to the Regional Office within the stipulated deadlines.
• Preparing BVA (budget monitoring) and providing advice and feedback to Area Manager and program staff.
• Timely preparation of donor financial reports and submit to the Regional Controller for review.
• Work with the Area Manager and Budget Holders in preparation and timely submissions of budget proposals.
• Timely monthly distribution of National and International staff salaries and benefits to the specific projects.
• Closely monitor the Area Master Budget coverage through the Master budget monitoring tool and update the Area Manager and Head of Support accordingly.
• Ensuring that budgeting, financial reporting and other financial processes comply with the Financial Procedures Manual, other NRC policies and the requirements of donors, auditors and authorities.
• Assist implementation of FS model and Responsible for monthly distribution of TZFX0000/TZFP0000
• Responsible for checking travel claims for compliance with NRC and donor rules and regulations.
• Responsible for verification of all rebooking’s.
• Ensure proper management and storage of accounting documents and records
• Assign duties, train and appraise Finance Officers and Assistants under your supervision.
• Attending the Area Management Group (AMG) meetings and updating on any financial, audit and compliance matters as appropriate.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Area Manager
• Project Managers/Coordinators and Officers.
• Programs & Grants Department
• Human Resources Department
• Logistics Department
• Regional Head of Finance/Regional Controller
• Head of Support
• Country Director

Scale and scope of position

Staff: Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit (1 Finance Officer and 1 Finance Assistant 2, staff in total)

Stakeholders: Key external stakeholders the post has relationships with (UN agencies, INGOs, local NGOs, civil society, governmental bodies)

Budgets: List of budgets covered by post holder, and size of budget. (30 million NOK)

Information: Brief description of the information resources the post holder is responsible for at CO level (Agresso, Intranet)

Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term of employment, Code of conduct, vendors, donors)

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

• Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum 3 years of experience from working as a Finance Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal
• Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Empowering and building trust

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Additional Information

‘’Qualified female candidates are encouraged to apply”.