VACANCY ANNOUNCEMENT

Title: Associate Finance and Administration Officer

Department: Finance  

Location:  Manyara

Reports To: Senior Finance and Administration Manager  

Classification: Full-time

How will you fight for an AIDS-free generation?

Reporting to Senior Strategic Results Manager and Senior Finance and Administration Manager, the Associate Finance & Administration Officer will work as part of council project teams to ensure timely support of project activities implementation. He/she is responsible to provide support in the various aspects of project operations and working closely with DAR-based operations and project activity holders. He/she will provide backup to other operations staff when needed and as advised by the supervisor.

No two days are alike at EGPAF, but what can you expect in this role?

Training facilitation

•        Provide operations facilitations to all activity holders in the assigned councils
•        Provide logistical facilitation to acquire training and workshop venues
•       Ensure payments of all training participants and full accountability of the payments done through Money wallet (MWP) or any other mechanism.
•        Work with procurement to ensure all services providers like external caterer’s services are well-coordinated
•      Facilitate and coordinate the travels of all external training and workshop participants in the coordination of activity holders

Commodities and inventory management

•        Facilitate project commodities management in the assigned councils and ensure they are fully accounted for.

Reporting

•        Support in the training report writing as may be called upon from time to time
•        Timely prepare and submit cash liquidation reports to the finance unit.
•        Coordinate to ensure all trip reports are prepared by all EGPAF participants and approved on a timely basis
•        Ensure EGPAF participant’s complete timesheets on time during the travel time.

Meeting facilitation

• Support in the minutes taken during official projects meetings in assigned councils

Other duties

•        Support in the management of CHW’s and other auxiliary workers assigned to the projects
•     Manage the administration aspects of the Manyara project office in consultation with his/her immediate supervisor(s)
•        Managing petty cash for the assigned councils.
•        Assist in preparation of payment vouchers when required
•        Assist in filing of supporting documentation for payment

Supervision

•        Supervises the work of project drivers

To be successful, you will have:

•        A degree holder in accounting/finance, project management, or administration and related fields

Bonus points if you have:

•        Strong attention to details
•        High numeracy, sound technical skills, and analytical approach to work
•        Good time management skills

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently, EGPAF in collaboration with consortium partners Amref Health Tanzania, Engender Health, D-tree International and Matchboxology won the U.S. Agency for International Development

(USAID)/Tanzania Afya Yangu Northern is designed around client – centred approaches to address gaps in HIV, TB and Family Planning (FP) service delivery, while continuously building and transferring the capacity of local stakeholders for sustainable and country- led ownership. USAID Afya Yangu Northern will focus on intensely on direct service delivery across all regions in early project years, ensuring that gaps to epidemic control are identified, and tailored solutions are designed to meet the needs of vulnerable populations

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.