UNHCR, the UN Refugee Agency, is offering a full-time position within the Executive team in
our Representation Office, Dar es Salaam, Tanzania.
UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting
rights and building a better future for refugees, forcibly displaced communities and stateless
people. Every year, millions of men, women, and children are forced to flee their homes to
escape conflict and persecution. We are in over 125 countries, using our expertise to protect
and care for millions of people.
Established in December 1950, the Office of the United Nations High Commissioner for
Refugees (UNHCR) is mandated to lead and coordinate international action to protect and
assist refugees and other persons of concern. For more than six decades, UNHCR’s work has
helped over 50 million refugees restart their lives. UNHCR teams are in the field in over 125
countries, using their expertise to protect and care for nearly 65 million people who have been
forced to flee their homes.

Title: Associate Executive Officer

Duty Station: Dar es Salaam, Tanzania
Duration: One year
Contract Type: UNOPS, IICA-1 (Eqv.P2)
Closing date: 31 January 2022
Start date: 15 February 2022
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Organizational context
The Office of the UNHCR was established on 14 December 1950 by the Un General Assembly.
The agency is mandated to lead and co-ordinate international action to protect refugees and
resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and wellbeing of refugees. It strives to ensure that everyone can exercise the right to seek asylum and
find safe refuge in another State, with the option to return home voluntarily, integrate locally or
to resettle in a third country. The incumbent will work under the direct supervision of the
UNHCR Representative in Tanzania who is the sole and overall responsible of the Tanzania
operation involving Sub Office Kigoma, Field Office Kibondo, Field Office Kasulu and Field Unit
Dodoma.

The UNHCR Representative is a member of the United Nations Country Management Team
(UNCMT) which comprises all Heads of UN agencies operating in Tanzania. For record
keeping purposes, the incumbent might be required to attend meetings of the UNCMT as well
as meeting convened by the Representative for briefings with donors and general operation
meetings involving the senior management team of the UNHCR offices in the country

The position

We are seeking a dynamic and proactive team player, with an ability to work independently to
support the executive team.
You will work closely with the Representative and other executive officials. Liaising with
external parties, including UN office, donors and international organizations to support the
Representative with background information on relevant topics prior to meetings, to respond
queries on behalf of the supervisor at his/her discretions and to obtain assistance of others on
matters of relevant to the office.

Duties and responsibilities

Under the direct supervision of the Representative, the incumbent will undertake the following
responsibilities:
Accountability (key results that will be achieved)
• The supervisor is provided support by managing the flow of information and communications,
prioritizing and highlighting issues that need addressing.
• Background documents for meetings are prepared in time.
Responsibility (process and functions undertaken to achieve results)
• Assist in managing the flow of information to the supervisor, in identifying priority matters that
need to be urgently addressed by the supervisor and in proposing actions; analyze supporting
documentation and summarize most relevant points for the supervisor; contribute to ensuring
that appropriate action is taken by responsible Section Heads on matters brought to the
attention of the supervisor.
• Assist in following-up on policies and instructions presented by the supervisor. Keep the
supervisor aware of developments in UNHCR’s major world-wide operations and of policy
issues related directly to UNHCR or to humanitarian issues under the broader UN system.
• Assist the supervisor in the preparation of statements that represent UNHCR’s overall
policies, and which highlight specific areas of concern. Propose and draft substantive
correspondence for the supervisor.
• Confer with Section Heads to secure timely and authoritative information relevant to matters
requiring action, decisions or the signature of the supervisor.
• Ensure that the supervisor is prepared for meetings and missions by drafting talking points,
by researching relevant information; and by establishing contacts (within and outside UNHCR)
on the subject matters to be discussed.
• Accompany the supervisor to meetings and on missions in order to prepare notes on the
discussions, ensure follow-up in matters raised, and support the supervisor with any relevant
input.
• Support the supervisor in efforts to raise the profile of UNHCR and the agency’s concerns
within the context of the broader United Nations system.
• Contribute to coordinating drafts of position papers and other documents relevant to the
activities of the Office.
• Ensure that high-level visitors are appropriately addressed, that they receive background
information as necessary, and that protocol is respected.
• Perform other related duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
• Priorities tasks and organize work independently.
• Select and make pertinent abstracts and search for information.
• Have access to sensitive and confidential information.
Essential minimum qualifications and professional
experience required
• Undergraduate degree (equivalent of a BA/BS) in Political Science, International Relations,
Law or other related fields plus minimum 3 years of previous work experience relevant to the
function; or Graduate degree (equivalent of a Master’s) plus 2 years; or Doctorate degree
(equivalent of a PhD) plus 1 year of previous relevant work experience may also be accepted.
• Proven drafting and editing skills.
• Excellent communication skills.
• A proven ability to act with discretion and diplomacy is essential for this function.
• Knowledge of English and UN working language of the duty station if not English.
Desired Qualifications
• Good knowledge and experience of UNHCR operations.
• Working language of Swahili (written, spoken).
Location
The successful candidate will be based with the team in Dar es Salaam, Tanzania.

Conditions

This position is one year, and the start date is in February 2022. It is a full-time role with working
hours starting from 07:30am to 04:30pm Mondays to Thursdays and from 07:30am to 01:30pm
on Fridays (40 hours per week)