Job Title: Assistant Data Officer (AD0 17 position)

Direct Reports to : Medical Officer In charge and Indirectly to Zonal SI Officer

Location : Health Facilities, Country wide

Purpose and Scope of Job:

To implement high-standard computer and paper-based HIV Testing (HTS) Services, care and treatment (CTC) and TB data and record management in accordance to Facility, District, Regional, Government and PEPFAR guidance

Duties and responsibilities:

• Primarily responsible for transcription of patient visit information to paper-based pre-ART, ART registers, and TB register.
• Review relevant clinic records and perform paper-based data quality checks on CTC 2 cards, ART registers, Pharmacy and TB registers.
• Ensure proper filling client files
• At computerized sites, conduct data entry for the CTC 2 database from CTC2 cards, PITC registers and HEI cards.
• Update all patient’s laboratory results on CTC2 database (CD4, Viral Load etc.)
• Perform data quality assurance checks for the electronic data
• Update all clients visits in the CTC2 database on daily basis and update in the CTC3 macro as frequent as required by the program.
• Perform daily back up of CTC2 database into external hard drive
• Conduct data triangulation between CTC2 database, ANC and TB units (TB-HIV and ANC positive clients)
• Produce/Compile Prepare Quarterly reports for care and treatment, Mother child cohort report, HTS reports and TB reports.
• Produce TB defaulters, missed appointment /LTF reports on monthly basis and update final status of clients.
• Collaborate with site personnel, personnel at other health facilities and community-based organization in tracing patients who miss visits or are lost to follow-up.
• Assist facility, R/CHMT in all data-related requests and reporting.
• Ensure weekly data are entered into patchy excel to facilitate weekly performance review.
• Enter performance of each sub granted staff in the database on monthly basis.
• Participate in all Ql meeting in the facility.
• Facilitate accurate and timely data collection and submission at your facility on weekly, monthly and quarterly basis with minimal or no support from THPS staff.
• Communicate closely with District, Regional and Headquarters THPS staff to ensure smooth uninterrupted availability of HIV interventions in your facility

Qualifications & Experience

• At least Form six level.
• Certificate from Health Record Management training Institute
• Must have verifiable knowledge on computer (Ms Word, Excel, and MS Access)
• Nursing, counselling, and/or records keeping skills will be an added advantage
• Familiarity with the health system and hospital medical records.
• Capable of independently implementing the duties described above.
• Fluent in Kiswahili and English