1. Smooth running of HOD’s calendar Maintain manual & electronic files for HOD

• Assist HOD in organizing meetings
• Book travel & accommodation for the HOD
• Sieve documents going into the HOD Office, ensuring that all documents are in order

2.Efficient filling system

• Files and follows up on paperwork and actions effectively & efficiently
• Records management of department
• Handle all incoming and outgoing mail and ensure their proper distribution
• Coordinate courier services and monitor the account

3.Smooth running of HOD’s office

• Handle crisis calmly & effectively
• Identifies and flags issues that have been pending and are awaiting HOD’s approval/follow up.
• Proposes ideas for improving work processes & Procedures

4.Great Customer Service

• Presentable and courteous with associates, visitors, clients & customers
• Assist the HOD in preparing correspondence, memorandum & reports

5.Project Management

• Initiates, handles, coordinates and follows through on initiatives and projects with others without being constantly reminded.
• Conduct business responsibly & expeditiously

6.Travel arrangements

• Bookings and travel arrangements for staff and consultants traveling outside and within Tanzania

7.Network Deployment & Operations

• Uploading the lines in oracle and follow up with approvers end to end
• After SRN Form approved, generate DC then share with contractors and WH team for materials return or asset movement from site to site
• Create the Move orders via oracle and follow up with approvals end to end
• Once MO approved, share the approved doc(AMOL) with WH and vendors for materials pick up
• Support CWIP reduction via monthly capitalization by processing MO for all targeted service Pos
• Initiate all PRs as per SCM requests, follow up with approvers end to end till PO out

8.HR Point of contract

• Provide office orientation for new employees

• A University degree/Advanced Diploma in Social Science, Business Administration or similar qualification.
• Excellent on MS Office Packge
• Good knowledge of Administration procedures & practices.
• Able to perform in performance driven organization
• Well Organised