Job Description

WASSHA JOB DESCRIPTION – Administration Officer
1. JOB INFORMATION
Organization: Division:
Wassha Inc. Tanzania BranchTanzania career opportunities Corporate
Department: Workstation:
Administration Dar es salaam
Job Title: Job Grade:
Administration Officer T2
Reports to: Direct Reports (Subordinates):
Legal and Administration Team Leader N/A

2. JOB PURPOSE

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative activities.

3. MAIN RESPONSIBILITIES OF THE JOB

a. Managerial Responsibilities:

Supervise work of office support persons
b. Functional Responsibilities:

Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Resolves administrative problems by coordinating the preparation of reports, analysing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative activities; expediting work results.
Contributes to team effort by accomplishing related results as needed.
Translation of various documents as required.
Handling and dealing with work permits, residence permits, visas, business licences and other compliance processes and documents.
Arranging and coordinating travelling, transportation and accommodation for employees and company visitors.
Carry out receptionist tasks at the head office, guiding visitors.
Any other assigned duties by the supervisor

4. MINIMUM REQUIREMENT

A. Minimum level of academic and professional qualification required to perform effectively in the role:

Diploma in Business Administration, Human Resources, Management or equivalent qualification

B. A minimum level of experience required to perform effectively in the role:

1-year relevant working experience in a reputable
5. WORKING RELATIONSHIPS

A. Internal customers:

Administration Team Leader
Office Support
All Staff
B. External customers:

External Vendors

6. COMPETENCIES

A. Technical

N/A
B. Functional

Strong communication skills
Organization skills
Interpersonal skills
Time Management.
Computer literacy and office suite knowledge
Excellent Team Player
C. Behavioral

Stress tolerance
Flexibility and adaptability
Accountability and Transparency